Specialist - Record to Report

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

Job Description:

Accruals and Prepayments:

• Prepare monthly prepayment schedule and amortization entries
• Prepare and complete monthly fixed accrual entries and maintain accrual control worksheet
• Prepare manual accrual (requested by email) and save all the accrual emails into Share Drive as supporting
• Follow up outstanding manual accrual / Nil reply from users

Fixed Assets:

• Perform Fixed Assets creation in SAP and insert the assets number in ARIBA purchase requisition
• Preform Trial Run of Fixed Asset Depreciation to ensure that proper action on FA can be fixed before closing
• Perform Actual Run for Fixed Asset Depreciation monthly
• Perform AUC transfer upon request with approval

Billing:

• Prepare monthly fixed billing to business partner according to group timeline
• Provide brief explanation and attend business partner’s queries
• Prepare quarterly true up adjustments based on actual cost incurred
• Prepare and submit withholding tax document that is required by business partner for settlement purpose

Intercompany:

• Review and ensure DN/CN receive from LBU provided with supporting document such as SOW and settlement agreement
• Prepare upload template and park document into SAP
• Save DN/CN and its supporting document Shared Drive in proper order.
• Prepare settlement summary and send to LBUs for approval according to the agreed threshold
• Communicate with Treasury team to reserve fund prior to settlement
• Follow up with BUs regarding the settlement and perform intercompany settlement to BUs
• Send settlement reminder and follow up with LBUs
• Perform open items clearing for after perform settlement
• Prepare monthly ICT Matching Report and perform any necessary action on any outstanding issue identified and resolve open item timely.

Fixed Deposit:

• Update all interest income and accrued income for fixed deposit in template from FD statement and upload for posting

AR Aging:

• Prepare monthly aging report, follow up with Interco Customer for overdue invoices, and provide commentary for reason of non-payment.
• Reconcile sub-ledger list tally with control account
• Update and monitor AR credit control as per group policy, not more than 30days settlement

Bank Reconciliation:

• Perform weekly clearing of cash open item
• To investigate and reconcile the differences on a timely basis
• Prepare Bank Reconciliation Report monthly

Journal Entries:

• Preparation of journal voucher for approval
• Parking all the Journal Voucher in the SAP system
• Clearing of open items balance in the SAP system whenever required after the Journal Voucher posting

Balance Sheet Reconciliation:

• Perform balance sheet accounts reconciliations and resolve the unreconciled / open items in a timely manner

Reinsurance:

• Ensure local BUs provide Inward Reinsurance Templates and the correctness of the number of documents parked by local BUs
• Complete the upload of Retro Reinsurance templates provided by local BUs
• Send reminder and follow up on Reinsurance Templates not received to ensure the completeness of the Reinsurance uploads
• Perform IC matching and ensure zero variance and any variance supported with justification
• Prepare and send Reinsurance Debit Note to local BUs
• Perform Incoming Receipt of Reinsurance when fund was remitted by local BUs
• Perform reinsurance settlement to local BUs
• Send settlement reminder and follow up with un-remitted fund with local Bus
• Provide estimated payment and receipts to Treasury team to assist in cashflow planning and projection

Financial Reporting & Analysis:

• Prepare local BUs’ reporting and analysis template on a timely basis for its regulatory reporting purpose and response all queries relating to the reporting templates and analysis if any.
• Assist local BUs in preparing the calculations and postings of delta ledger to derive the Adjusted Net Worth and Economic Balance Sheet position.
• Assist to prepare monthly management reporting including management account, byline and longsheet reconciliation and report generation and etc
• Handle audit of local BUs by ensuring timely and quality delivery of items requested by the external auditors by coordinating with external and internal parties.
• Develop and update Control Checklist, Training Materials and Business Process Manuals as and when new enhancement is identified, implemented and communicated for the current process and workflow to ensure continuity in the team

Others

• Perform UAT as and when required
• Perform other month end closing activities and ad hoc requests as and when required
• Assist Assistant Manager/Manager, Record to Report on other projects and matters as and when required
• Prepare KPI Report for the processes in accordance to the agreed SLA/signed SOW
• Perform coaching and guidance to other Associates/Senior Associates, Record to Report on the General Accounting and Reporting tasks.

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.