Sales Admin

Responsibilities:-

Sales: -

• Prepare sales quotations.
• Timely and accurately reply to all the incoming emails.
• Liaise with Sales Team to prepare quotation, purchase order, invoice, and delivery order.
• Collaborate with sales teams in weekly meetings by bringing a friendly, can-do attitude, and practice reliable and punctual attendance.
• Assist in the preparation of departmental reports.
• Follow up customer renewal time to time.
• Answer customers' questions, timely and accurate reply to all the incoming emails.
• Contact clients to obtain missing information or answer queries.
• Communicate important feedback from customers internally.
• Elevate feedback from customers to management.
• Other duties as assigned.

Admin: -

• Answer calls from clients regarding their inquiries and quotation.
• Dealing with initial inquiries on behalf of the department including letters, postage, faxes, and telephone calls.
• Issue Sales Order, Proforma Invoice, Delivery Order and Invoice to customer.
• Issue Purchase Order to Supplier, GRN, Purchase Invoice from Supplier.
• Request Price and stock status from the supplier.
• Pack customer order and Liaise with courier & third party forwarder for all shipments to the customer and from supplier.
• Get order status from suppliers and update customers on a weekly basis until their goods have arrived safely.
• Prepare leasing form if there is any item to lease and track when the return date is.
• Prepare a letter for the company for any formal request and a Memo for internal staff.
• Complete the ad-hoc assignments by Management from time to time.
• Work independently with a positive attitude.
• Ensure proper filing of documentation.
• Integrity, responsible, and multi-tasking.
• Work under pressure occasionally to meet deadlines.
• Replenish the stationaries and pantry food from time to time.
• Make sure the office cleanliness is up to 5s standard.
• Do basic data entry and always make sure all hardcopy and softcopy files are up to date.
• Prepare quotations and send to customer.

Requirements:-

• SPM/STPM or equivalent.
• Minimum 2 years of sales working experience.
• Proficient in Microsoft Office products: Excel, Outlook and Word.
• Excellent time management skills.
• Must be detail oriented and possess strong problem-solving skills.
• Great customer service skills.
• Customer-driven and result-oriented.
• Meticulous, patient, self-motivated and able to work under pressure.
• A team player with excellent communication, negotiation, and interpersonal skills.
• Previous administrative/clerical support role experience is a plus.

Job Type: Full-time

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Professional development

Education:

• STM/STPM (Preferred)

Experience:

• Computer skills: 2 years (Preferred)
• Microsoft Excel: 2 years (Preferred)
• Microsoft Outlook: 2 years (Preferred)
• Administration: 2 years (Preferred)
• Sales: 2 years (Preferred)

Language:

• English (Preferred)
• Bahasa Melayu (Preferred)

Work Location: In person