Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
About Us
Wilhelmsen Ship Management is one of the world’s largest third-party ship managers originated from Oslo, Norway with over 20,000 employees including our seafarers with a portfolio of more than 450 vessels and counting. Our employees are working with a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.
We offer a culture and vibrant work environment of strong leadership, collaborative, career development, work-life balance and a job that is both challenging and stimulating. All team members are empowered with the freedom to influence each other as long it complies with our Company’s values and vision.
Job Summary
We are currently looking for a Procurement Officer - Support Services who will be supporting the Global Procurement Services (GPS) team. This role involves end-to-end management of vessel and corporate procurement and invoicing processes. Key responsibilities include ensuring all subscriptions and purchases are correctly linked to purchase orders, accurately coded, and matched to invoices and financial periods. It also includes processing and verifying invoices in a timely manner using Eyeshare, maintaining accurate vendor and banking details, and liaising with internal departments and suppliers to resolve discrepancies, payment queries, and manage vendor accounts. The role requires strict adherence to financial procedures and proactive issue resolution.
Position: Procurement Officer - Support Services
Location: Menara 1 Sentral - Kuala Lumpur
Report to: Procurement Manager - Support Services
What You'll Responsible For:
- Manage and process all vessels subscriptions ensuring that:
- Every subscription is linked to a purchase order.
- Purchase orders are correctly created and account coded.
- Invoices are matched to the correct purchase orders and financial period.
- Missing invoices to be identified and followed up with suppliers.
- Raise separate purchase orders for any exceptional cost and set for vessel managers’ approval
- Manage Corporate Procurement spend as follows:
- Purchase orders are raised in accordance with procedures and/or work with stakeholders on the creation of Purchase orders
- Goods receipt transactions are recorded
- Invoices are matched to purchase orders
- Report non-conformances
- Manage Vessel and Corporate invoices as follows:
- Ensure all incoming invoices via electronic mailbox are scanned and essential details are captured correctly prior registration in Eyeshare.
- Ensure all invoices received are registered into Eyeshare within agreed timeframe from date of receipt
- Ensure all invoices are registered with the correct vendor, amount & currency.
- Ensure bank details stated on the invoices are checked/verified against bank details registered in system before invoice is registered.
- Liaise with other management centres, Procurement officers, WVA Treasury, Corporate Accounts and vendors with regards to invoice receive from suppliers on the Statement of accounts and payment queries and Vendor Bank Details
- Other duties as assigned
What Experience and Skills Required:
- Diploma/Degree in commerce, business administration, accounting and/or finance.
- Fresh graduates are welcome to apply.
- Fair command of English.
- Good organizational skills and Analytical Skills
- Experience in Invoice Registration in SSC environment.
- Solution first approach
- Strong interpersonal skills - ability to get along with diverse personalities and cultures.
- Flexible, out-of-the box thinker who is comfortable working under pressure.
- Pro-active attitude with strong sense of ownership
Become a valued member of our team, where every day presents new opportunities for learning and development. Sound interesting? Click "APPLY" now to embark on a rewarding career journey!
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