Personal Assistant

Role Description

We are seeking a highly organized and discreet Personal Assistant (PA) to provide comprehensive support to the Director in his personal and family capacities. The ideal candidate will manage administrative tasks, coordinate schedules, and assist with personal and family-related matters, ensuring seamless day-to-day operations.

Job Description

• Manage Director’s schedules, appointments, travel arrangement, meetings and functions
• Coordinate travel and accommodation requirement in connection with others
• Manage personal appointments, including medical, social, and wellness engagements.
• Handle household management.
• Arrange travel plans and reservations for the Director and family.
• Oversee property maintenance, renovations, and vendor coordination.
• Handle children’s school-related matters, extracurricular activities, and scheduling.
• Manage confidential family records and documentation.
• Undertaken ad-hoc assignments and related duties as and when required

Job Requirements

• A diploma or degree in business administration, communications, or a related field is preferred.
• Minimum of 1-2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably supporting senior management or Directors.
• Strong ethical standards, with the ability to handle confidential and sensitive information appropriately.
• Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online collaboration tools (e.g., Zoom, Team, Webex) is a plus.
• Self-starter who takes initiative and can work independently with minimal supervision.
• High level of accuracy and attention to detail in all aspects of work, particularly in handling documents and correspondence.

Job Types: Full-time, Permanent

Pay: RM2,700.00 - RM4,000.00 per month

Benefits:

• Additional leave
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Overtime pay
• Yearly bonus

Experience:

• personal assistant: 1 year (Preferred)

Language:

• Mandarin (Preferred)

Location:

• Bukit Mertajam (Preferred)

Work Location: In person