Key Responsibilities:
- Handle general office duties such as answering calls, responding to emails, and managing correspondence.
- Organize and maintain filing systems (physical and digital).
- Order and manage office supplies and inventory.
- Maintain office cleanliness and liaise with service providers.
- Assist in HR administrative tasks such as on-boarding, leave records, and staff attendance.
- Prepare and issue invoices to clients and follow up on payments.
- Record and process payments, receipts, and expenses accurately.
- Assist with accounts payable and accounts receivable functions.
- Maintain petty cash and perform basic reconciliations.
- Liaise with the external accountant or finance team on monthly closings and audits.
- Ensure timely submission of supporting documents (receipts, bank statements, etc.).
- Support payroll preparation (if applicable).
Qualifications:
- Proven experience as an administrative assistant, office admin, or relevant role.
- Diploma or higher in Business Administration, Accounting, Finance, or a related field.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Time management skills and ability to prioritize tasks.
- Professional attitude and dependability.
- Ability to work independently and as part of a team.
- Required language: English, Bahasa Malaysia, Chinese. Ability to communicate in Chinese (Mandarin/Cantonese) is a plus, as the role involves coordination with Chinese-speaking subcontractors and vendors.
Job Types: Full-time, Permanent
Pay: RM2,500.00 - RM3,500.00 per month
Education:
- Diploma/Advanced Diploma (Preferred)
Experience:
- Administrative: 1 year (Preferred)
Language:
- English, Bahasa Malaysia, Chinese (Preferred)
Work Location: In person
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