HR & Admin Assistant/ Executive

Job Details

Qualification and experience requirements

• Diploma/ Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Minimum 2–3 years of relevant working experience in HR and administration.
• Familiarity with Malaysian Labour Law, Employment Act 1955, and statutory requirements (EPF, SOCSO, EIS, HRDF, Income Tax).
• Experience in logistics/supply chain industry (preferred but not mandatory).

Role and Responsibilities

• Assist is end-to-end recruitment (staff and drivers), including job posting, sourcing, interviewing, background checks, onboarding, and placement.
• Maintain and update employee records, personal files, and HR databases.
• Maintain and track drivers’ licenses and compliance documents to ensure validity and timely renewal.
• Prepare HR letters, memos, and notices.
• Manage attendance, leave applications, and overtime submissions.
• Handle confirmation, resignation and exit interviews.
• Coordinate internal and external training programs.
• Organize company events, meetings, and employee engagement activities.
• Ensure compliance with Malaysian labor laws and company HR policies.
• Oversee office administration: office supplies, and vendor management.
• Support administrative affairs, office management needs, and ad hoc tasks or projects as required.

Knowledge requirements

• Microsoft Office Operating Knowledge.
• Strong understanding of Malaysian Employment Act 1955 & HR compliance.
• Knowledge of payroll processes and statutory contributions.
• Strong problem solving, organizational and interpersonal skills.
• Listening skills.
• Problem analysis and problem-solving skill.

Personal qualities

• Self-motivated and goal oriented.
• High level of integrity, confidentiality, and professionalism.
• Strong interpersonal and communication skills.
• Ability and work productively with both individually and team.
• Adaptable, with problem-solving and multitasking abilities.
• Conscientious and responsibility.
• Attention to detail and accuracy.

Benefits

• Basic
• Annual Bonus
• Medical Allowance
• EPF / Socso
• Career Development Pathway
• Individual Training and Development Program
• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development
• Rewarding Sytems

Job Types: Full-time, Permanent

Schedule:

• Monday to Friday - 8:30am - 5:30pm
• Saturday (Alternate) - 8:30am - 12:30pm

Job Type: Full-time

Pay: RM2,500.00 - RM4,000.00 per month

Work Location: In person