Group Risk & Insurance Administrator / Travel Coordinator
Department: Legal - EHS
Employment Type: Permanent - Full Time
Location: Malaysia/Kuala Lumpur
Reporting To: Group Risk and Insurance Director
Compensation: RM4,000 - RM7,000 / month
Description
This role will be primarily responsible for supporting the Group Risk & Insurance Director in creating and maintaining Group standards and collaborating with country teams to oversee and implement Group strategy and direction for physical risk, insurance, EHS / CSRD and travel support. The role encompasses sites throughout Asia covering manufacturing, service, sales, and distribution activities.Key Responsibilities
Main Responsibilities Supporting the Group Risk & Insurance Director to:- Reporting creation (CSR, EHS, BCM, insurance claims, etc)
- Assist in the development and implementation of Health & Safety initiatives, Business Continuity Management plans, Insurance & Risk, and Carbon Sustainability programmes in accordance with legal requirements and company standards (CSRD, EcoVadis, CDP).
- Participate in the organization and delivery of training sessions.
- Review existing policies and measures and suggest improvements.
- Investigate incidents and prepare reports on occurrences to prevent future incidents.
- Ensure compliance with relevant legislation under the guidance of the Group Risk & Insurance Director.
- Support with the global travel programme working with Egencia travel to ensure online travel platform is maintained and monthly reporting standards are met.
- Participate in Insurance renewal data collection.
- Assist in the insurance management (communication of COI, TWIMC letter, guidance…)
- Participate on BCM implementation and improvement.
- Assist in Test Cash data collection
- Support the EMEA & Americas Group Risk Administrator in his/her absence.
- Respond to CSR Client questionnaires
· Update approvers as needed, in coordination with global HR teams · Create profiles for new starters and support existing users as required
· Interface between the Group and its chosen global ravel provider (Egencia) through bi-monthly reviews with travel provider.· Monthly and Quarterly reporting
Training is provided in all areas above.
Skills, Knowledge & Expertise
Education Level:· Computer literate including Microsoft Office Suite; Word, Excel, Outlook, PowerPoint, Forms, Power BI and Database software· Experienced in an international business environment would be desirable. Qualifications: · Educated to A level or equivalent level of experience working in-house with commercial operations.· English language required, other languages are an advantage. REQUIRED SKILLS AND COMPETENCIES · Excellent communication, interpersonal, and numeric skills. · Self-motivated, able to work autonomously, and a team player.· Positive attitude and a self-starter.· Able to work through problems logically taking all the facts into consideration.· Excellent attention to detail. · Excellent customer (internal and external) and supplier relations.· Strong administration and organisation skills. · Able to work under pressure and to deadlines.· This role requires a flexible and proactive approach, along with the need to be able to communicate and liaise effectively with all levels of the business. DESIRABLE SKILLS AND COMPETENCIES· Health and Safety experience.· PA or similar role in coordination and arrangement of multiple matters.· Commercial skills and business acumen to understand and manage the administrative role with regards to contractual agreements.
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