Document Controller (Project-Based)

Job Description:

We are seeking a highly organized and detail-oriented Document Controller to manage and control documents for our interior design and renovation projects. The ideal candidate will ensure all documentation is accurate, up-to-date, and in compliance with company and project requirements.

Key Responsibilities:

• Manage the documentation flow for interior design and fit-out projects, including design drawings, shop drawings, material submissions, contracts, correspondences, and other technical documents.
• Maintain a proper filing system (physical and digital) to ensure all documents are easily accessible and traceable.
• Control issuance, revision, and archiving of all project-related documents in a timely and systematic manner.
• Ensure all documents comply with company and project standards, including proper formatting, version control, and naming conventions.
• Track document submissions to consultants, clients, and subcontractors, and follow up on approvals or comments.
• Assist the Project, QS, Design, and Procurement teams with documentation support, including tender submissions and authority applications.
• Ensure confidentiality and integrity of all sensitive project documentation.
• Prepare document status reports and support audit or compliance checks.
• Coordinate with site teams for collection, scanning, and updating of as-built documents.
• Monitor and support the use of document management software or platforms used by the company or clients (e.g., Aconex, Procore, Dropbox, etc.).

Requirements:

• Minimum Diploma in Business Administration, Office Management, or related field.
• At least 2–3 years of working experience in a similar role, preferably in the construction or interior design industry.
• Familiarity with interior design drawings, site documentation, and construction-related paperwork.
• Strong organizational, coordination, and communication skills.
• Proficient in MS Office (Word, Excel, Outlook) and PDF tools.
• Experience with document control systems is an added advantage.
• Able to multitask, work independently, and meet tight deadlines.
• Have own transportation
• Monday to Friday 9am to 6pm and Saturday 9am to 3pm.

Job Type: Full-time

Pay: RM2,000.00 - RM4,000.00 per month

Benefits:

• Opportunities for promotion

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus

Experience:

• Document Controller: 2 years (Required)