Admin/Operations Assistant - Administration

Job Description

POSITION GENERAL SUMMARY

Support and assist in administration and operation matters to ensure that the organization complies with requirement and general administration practice in MAHB.

ESSENTIAL POSITION FUNCTIONS

• Carry out the general administration duties such as updating monthly documents, office compound cleanliness, answering telephones, taking messages, photo copying, faxing and other related tasks.
• Checking and recording of Contract Progress Claim Forms (CPCF) to ensure filing are practice efficiently.
• Assist in filing documents to ensure other staff can assess to the file efficiently.
• Responsible and ensure office equipments and stationery items were sufficient and good condition in providing good services to staff.
• Assisting in disseminate and filing of forms / documents to the respective staff involve to ensure they receive latest updates to perform efficiently.
• Record water and rain meter reading data for the management to prepare monthly reports.
• Prepare and safe keeping of monthly punch card for record and reference.
• Delivery and collecting documents and mails to head office and banking activities.
• Issue bin card and transport chits to contractors and compile record by 25th of each month.
• Recording of annual leave and submit report to Human Resource Services for record purposes.
• Provide support in any other jobs assigned by the Management from time to time in relation to:
  • Safety, Health and Environment matters
  • LEAN Management matters

Key Challenges

• To ensure any documents send were received on time.
• To ensure issuance of bin card, transport chits and stationery items were issued and tally as per record

Skills

• Able to work independently and resolve minor problem.
• Must be computer literate.
• Knowledge in Electronic and plantation equipment and its functionality.
• Able to work in shift.

Relevant Industries

At least 1 year experience in related work of scope

Education

• SPM Certificate with:
  • Bahasa Malaysia - Credit
  • English - Pass
  • Mathematics - Pass

Additional Information

Open for Malaysian citizens only.
Please be reminded that only online applications will be entertained.
Applications should reach us no later than 13 June 2025
Only shortlisted candidates will be notified.