ROLE PURPOSE :
Provide secretarial duties for Deputy Directors and undertake general administrative functions for the department.
PRINCIPAL ACCOUNTABILITIES :
- Manage the all meetings/appointments with internal/external parties and ensure that meetings/appointments are properly organised and well-coordinated, including reminding the date, time and venue of all meetings/appointments as and when required.
- Assist in obtaining background/general information/documents for meetings and preparing for meeting refreshments.
- Process and manage documents (e.g. memorandum, letters) and correspondences by recording, distributing and following up on incoming and outgoing documents/correspondences.
- Compile and maintain confidential information and documents according to the iSMP.
- Assist in drafting simple replies/memos/letters, preparing simple reports/documents, - photocopying and binding documents.
- Assist in the arrangement of Deputy Directors' official trips/visits locally and overseas including obtaining flight tickets, visas, hotel reservations and other preparations.
Assist the department in general administrative work such as data entry, processing of the department's invoices and claims, managing information on staff annual leave, mandatory leave and whereabout.
- Managing department's hot desking schedule, arranging for food & beverages (F&B) and venues for department's meetings/events, arranging for department events such as ---Recognition Programme, Team Building and festive celebrations and all other administrative work as and when requested by Supervisor including regulated dispatch and distribution duties.
- Assist in implementing improvement to administrative work processes to enhance efficiency and effectiveness towards providing better services to staff.
- Perform relief duty for Secretary to Director during Secretary's absence.
QUALIFICATIONS
Academic Qualifications:
- Diploma in Secretarial Science or its equivalent.
Experience:
- ≥ 1 year of working experience in office administration or related field is an advantage.
TECHNICAL SKILLS / KNOWLEDGE
TECHNICAL SKILLS
- Problem Solving
- Drive for Excellence
- Communication
- Environmental Awareness
- Customer Relationship
- Teamwork and Cooperation
- Basic IT knowledge
- Microsoft Words, Excel & PowerPoint
- Good numeracy skills
KNOWLEDGE
- Office Administration
- Budget/financial management
- Event Management
- Manpower Planning/Resource Management
- Understanding of the role of Central Bank
- Basic procurement operations knowledge
Job Type: Contract
Contract length: 12 months
Pay: RM2,800.00 - RM4,000.00 per month
Benefits:
- Health insurance
- Professional development
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
