Key Responsibilities:
- Office Management:
- Manage office supplies inventory and place orders as necessary.
- Maintain a clean and organized office environment.
- Coordinate maintenance and repair of office equipment.
- Communication:
- Answer and direct phone calls, emails, and other correspondence.
- Greet and assist visitors in a professional manner.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Document Management:
- Prepare, edit, and distribute documents, reports, and presentations.
- Maintain filing systems, both electronic and physical.
- Handle confidential information with discretion.
- Administrative Support:
- Assist with the preparation of reports, meeting agendas, and minutes.
- Perform data entry and update records accurately.
- Coordination and Logistics:
- Organize company events, meetings, and conferences.
- Liaise with suppliers, vendors, and service providers.
- Assist in the planning and execution of projects and special assignments.
- Financial Support:
- Assist with basic bookkeeping tasks and expense reports.
- Handle petty cash and process invoices.
Qualifications:
- Proven experience as an administrative assistant or in a related field.
- Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Strong organizational skills with the ability to multi-task.
- Excellent written and verbal communication skills.
- High school diploma or equivalent; additional qualification as an administrative assistant or secretary will be a plus.
Job Type: Full-time
Pay: RM1,700.00 - RM2,000.00 per month
Education:
- STM/STPM (Preferred)
Experience:
- Administration: 1 year (Preferred)
Language:
- Mandarin (Preferred)
- Bahasa (Preferred)
Work Location: In person
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