Job Brief:As part of our expanding Wahed Ventures Real Estate function, we are looking for a highly organised and dependable Operations Associate to support the full operational lifecycle of our real estate and venture capital investments. This role is ideal for someone who is operationally sharp, comfortable managing multiple stakeholders, and confident working across a diverse and fast-paced set of functions, including operations, finance, legal, compliance, product, and marketing. You will play a key role in driving processes spanning acquisition, deal structuring, closing , investor reporting, and asset management.
Job Description:
- Lead the execution of post-raise operational workflows across real estate investments, including cap table management, investor recordkeeping, dividend distributions, and reporting
- Manage the setup and structuring of investment vehicles, including legal documentation, SPV governance, and regulatory filings, in collaboration with legal counsel
- Coordinate end-to-end property closing processes, liaising with solicitors to ensure timely legal checks, documentation, and transaction completion
- Collaborate with compliance and finance teams to carry out investor due diligence, reconcile transactions, process refunds, manage invoices, and generation of rental income statements
- Oversee the distribution of investor communications, including periodic updates, investment confirmations, and rental income statements
- Liaise with property managers to monitor rental performance, maintenance needs, and tenant updates across active properties
- Schedule and coordinate third-party vendors, including property inspector , appraisers , and title agents, including reviewing quotes, contracting required works, and assessing completion where applicable
- Collaborate with legal, finance, operations, and tech teams to improve internal processes, secure required approvals, and support investment go-lives on the platform
Job Specification:
- This is a graduate opportunity; prior internships or academic exposure to finance, operations, or compliance are beneficial but not required Essential:
- Strong organisational skills with the ability to manage multiple tasks and documents across departments
- High attention to detail and comfort working with legal and financial information
- Clear and professional written and verbal communication
- Strong interpersonal skills for coordinating with internal teams and external service providers
- Willingness to learn and adapt in a fast-paced, high-growth environment
- Familiarity with Google Workspace or Microsoft Office; comfort learning new operational tools
- Commercial awareness, especially when reviewing property works, vendor quotes, or maintenance decisions
- Familiarity with US property conveyancing, legal structuring, or regulated investment processes
Nice to Have: