Document Management
Develop and maintain a comprehensive documentation system.
Ensure all operational documents, manuals, procedures, and guidelines are current and properly archived.
Coordinate the creation, review, and approval of documentation to ensure accuracy and completeness.
Compliance and Auditing:
Ensure all documentation complies with internal standards and external regulatory requirements.
Prepare and assist with internal and external audits, ensuring documentation is available and meets required standards.
Quality Control:
Conduct regular reviews and audits of documentation to ensure consistency and accuracy.
Implement and maintain document control procedures and policies.
System Management:
Maintain and manage document control software systems.
Establish and maintain centralized and efficient filing system.
Manage daily uploading and downloading of correspondence, drawings, transmittals and other documents.
Update all project spreadsheets.
Archive, copy, and scan all project documents as per policy.
Convert drawings to various file formats and upload / file as required.
Continuous Improvement:
Identify areas for improvement in documentation processes and systems.
Implement changes to enhance efficiency and accuracy of document control practices.
Educational Qualifications:
Diploma / Bachelor’s degree in any field.
Professional certification in document control or records management is an advantage
Experience:
Minimum of 3-5 years of experience in document control or records management.
Experience with document management software and systems.
Skills:
Strong organizational and multitasking skills.
Excellent attention to detail and accuracy.
Proficient in the use of document control software and Microsoft Office Suite.
Good communication and interpersonal skills.
Ability to work independently and as part of a team.
Knowledge of industry standards and regulatory requirements related to documentation.
Personal Attributes:
High level of integrity and confidentiality.
Proactive and solution-oriented approach.
Ability to handle pressure and meet deadlines.