Purpose of Role
- We are seeking a dedicated and experienced Procurement Operations Manager to oversee our procurement end-to-end processes and streamline our contract lifecycle management.
- The ideal candidate will be responsible for enhancing procurement operational efficiency, ensuring seamless collaboration with key stakeholders, managing vendor relationships, and optimizing vendor onboarding and offboarding processes.
Key Responsibilities:
- End-to-End Procurement Management
- Oversee the complete procurement lifecycle, from requisition to purchase order issuance and payment.
- Ensure compliance with organizational policies, regulations, and best practices throughout the procurement process.
- Contract Lifecycle Management:
- Manage the contract lifecycle from initiation through execution, renewal, and termination.
- Facilitate contract negotiations and ensure clarity in deliverables and terms, mitigating risks through effective contract terms.
- Process Improvement:
- Identify opportunities to enhance procurement processes and reduce cycle times.
- Collaborate with key stakeholders (e.g., Third Party Contract Review (TPCR), Third Party Risk Management (TPRM)) to align objectives and improve cross-functional processes.
- Saving Reporting:
- Track and report on cost savings achieved through procurement initiatives and strategic sourcing.
- Develop and implement key performance indicators (KPIs) to measure and communicate procurement effectiveness and savings impact.
- Vendor Management:
- Develop and maintain strategic relationships with key vendors to ensure optimum performance and value.
- Monitor vendor performance metrics, conduct evaluations, and facilitate improvements as necessary.
- Vendor Onboarding and Offboarding:
- Manage the vendor onboarding process to ensure compliance with organizational requirements and due diligence.
- Oversee the offboarding process for vendors, ensuring all contractual obligations are met and documenting lessons learned.
- Approved Vendor List Management:
- Maintain and regularly update the approved vendor list, ensuring it accurately reflects the organization’s needs and compliance standards.
- Evaluate potential vendors for inclusion on the approved vendor list, conducting risk assessments and reference checks as appropriate.
- Stakeholder Collaboration:
- Partner with internal teams and stakeholders to understand procurement needs and deliver solutions that meet business objectives.
- Communicate effectively with stakeholders regarding procurement strategies, processes, and updates.
- Data Analysis and Reporting:
- Analyse procurement data to inform decision-making, track performance trends, and report on procurement metrics.
- Prepare and present reports to senior management on procurement activities, performance, and strategies for improvement.
- Training and Development:
- Lead training initiatives for procurement staff and stakeholders to promote best practices and compliance standards.
- Mentor and develop team members, fostering a culture of continuous improvement and professional growth.
- Bachelor’s degree in Business Administration, Supply Chain Management, or a related field; Master’s degree or relevant certification (e.g., CPM, CPP) preferred.
- Minimum of 4-5 years of experience in procurement sourcing operations, contract management, or supply chain.
- Strong knowledge of procurement processes, contract law, vendor management practices, and savings reporting.
- Proficient in procurement software and tools, Coupa knowledge is significant desired
- Certified Six Sigma Green Belt (CSSGB) / Black Belt (CSSBB) is desired
- Exceptional analytical skills and ability to utilize data to drive decision-making.
- Excellent communication, negotiation, and interpersonal skills.
- Strong organizational skills and ability to manage multiple projects simultaneously.