We are seeking a highly organized and proactive Personal Assistant (PA) to the Director with a strong project management background. This role requires exceptional multitasking abilities, strong communication skills, and the capability to handle both administrative and project-related responsibilities efficiently. The ideal candidate will support the Director in day-to-day operations while also managing and coordinating key projects to ensure timely execution and success. (Project Management Expertise)
Key Responsibilities:
1. Executive Support:
- Provide high-level administrative support to the Director, including managing schedules, appointments, and travel arrangements.
- Prepare reports, presentations, and correspondence as required.
- Handle confidential documents and maintain strict confidentiality in all matters.
- Serve as the primary point of contact between the Director and internal/external stakeholders.
- Coordinate meetings, take minutes, and follow up on action points.
2. Project Management Support:
- Assist in planning, coordinating, and executing projects led by the Director.
- Track project progress, manage timelines, and ensure deliverables are met.
- Liaise with various departments and stakeholders to ensure smooth project execution.
- Prepare project documentation, reports, and presentations as needed.
- Identify risks and propose solutions to keep projects on track.
3. Operations & Coordination:
- Oversee office operations and ensure efficient workflow within the Director’s office.
- Manage correspondence, emails, and phone calls on behalf of the Director.
- Organize and maintain files, records, and databases for easy retrieval.
- Support budgeting and expense tracking related to projects or departmental activities.
Key Requirements:
1. Qualifications & Experience:
- Bachelor’s degree in Business Administration, Project Management, or a related field.
- 3-5 years of experience as a Personal Assistant, Executive Assistant, or Project Coordinator.
- Strong understanding of project management principles, methodologies, and tools.
2. Skills & Competencies:
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., MS Project).
- Ability to handle multiple tasks, work under pressure, and meet deadlines.
- Problem-solving skills with a proactive and resourceful mindset.
- High level of discretion and professionalism when handling sensitive information
Job Type: Full-time
Work Location: In person
Expected Start Date: 08/01/2025