Facility Clerk

JOB DESCRIPTION

1. Maintain and update maintenance logs, records, and work orders.
2. Raise and update the purchasing requisition in ERP system  the outsourced repair and service work, machinery tool replenishment and general supplies
3. Update all the work service and part delivered and filing before related to account department 
4. Support maintenance staff with administrative tasks.
5. Coordinate with vendors and service providers.
6. Prepare reports and ensure finance department documentation is accurate and up to date.

JOB REQUIREMENT

1. Candidate must possess high school diploma or GED.
2. Knowledge in some technical or vocational training related to maintenance, mechanical systems, or administrative support.
3. Candidate must have 1–3 years of experience in an administrative or clerical role, preferably in a maintenance or facilities environment.
4. Familiarity with maintenance terminology and workflows is an advantage.
5. Good written and verbal communication for reporting, work orders, and coordination with vendors/technicians.
6. Ability to manage schedules, service requests, inventory tracking, and purchasing of maintenance supplies.
7. Basic troubleshooting of record discrepancies and support for maintenance planning.

Skills and Competencies

Clerical Skills:

1. Accurate data entry and document control.
2. Filing, organizing, and maintaining maintenance logs and service records.

Software Proficiency:

1. Microsoft Office Suite (Excel, Word, Outlook).
2. Computerized Maintenance Management Systems (CMMS) or ERP systems (e.g., SAP, Maximo, Oracle).