Position Summary
The Property Executive is responsible for the overall management and operation of a 900-unit residential building in Putrajaya. This role ensures the efficient and effective maintenance of the building, the safety and well-being of residents, and adherence to all relevant regulations and standards.
Key Responsibilities
- Building Maintenance:
- Oversee and coordinate all maintenance activities, including repairs, renovations, and preventive maintenance.
- Ensure the building is always in good condition and meets all safety standards.
- Manage and monitor maintenance contracts with vendors.
- Develop and implement a comprehensive maintenance plan.
- Financial Management:
- Prepare and manage the building's budget.
- Monitor and control expenses.
- Monitor collection and manage rental payments.
- Ensure compliance with all financial regulations.
- Safety and Security:
- Develop and implement a comprehensive safety and security plan.
- Coordinate with security personnel to ensure the building's security.
- Conduct regular safety inspections and audits.
- Respond to emergencies and crises effectively.
- Resident Services:
- Provide excellent customer service to residents and address their concerns and requests promptly.
- Manage resident complaints and disputes effectively.
- Organize and coordinate resident meetings and events.
- Ensure the smooth functioning of building amenities and facilities.
- Regulatory Compliance and Strata Management Act:
- Ensure strict adherence to all relevant laws, regulations, and building codes, including the Strata Management Act 2013 and its regulations.
- Understand and apply the provisions of the Act related to building management, resident rights and responsibilities, and dispute resolution.
- Advise the management committee on compliance matters and provide guidance on best practices.
- Coordinate with the management committee to organize and conduct annual general meetings (AGMs) and extraordinary general meetings (EGMs) in accordance with the Act.
- Documentation:
- Maintain accurate and up-to-date records of all maintenance activities, including inspections, repairs, and preventive maintenance.
- Prepare and file necessary documentation for insurance claims, warranty claims, and legal matters.
- Document all resident complaints and their resolutions.
- Maintain a comprehensive inventory of building assets and equipment.
Qualifications and Experience
- Bachelor's degree in property management, business administration, or a related field.
- Minimum of 5 years of experience in building management, preferably in a high-rise residential building.
- Strong knowledge of building maintenance, safety regulations, and financial management.
- Excellent communication and interpersonal skills.
- Problem-solving and decision-making abilities.
- Strong leadership and organizational skills.
Additional Skills
- Proficiency in property management software.
- Knowledge of the local real estate market.
- Experience in managing contractors and vendors.
- Fluency in English and Bahasa Malaysia.
Working Hours
· Regular Working Hours: Monday to Friday, 9:00 AM to 5:00 PM; Saturday, 9:00 AM to 1:00 PM.
· Ad-Hoc and Emergency Work: Available for on-call work outside of regular working hours as needed to address emergencies or urgent issues.
· Note: This job description is intended to provide a general overview of the position and its responsibilities. It is not exhaustive and may be subject to change.
Job Type: Full-time
Pay: RM3,000.00 - RM3,500.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
Work Location: In person
Expected Start Date: 10/01/2025