Job Summary:
The Administrative Assistant provides high-level administrative support to ensure smooth office operations. This role requires strong organizational skills and the ability to multitask. The position involves managing day-to-day office activities, assisting with projects, handling communication, and performing clerical duties to support various teams within the organization.
Key Responsibilities:
- Office Management: Oversee general office tasks, such as organizing files, ordering supplies, and ensuring the office runs efficiently.
- Calendar & Scheduling: Manage and coordinate calendars, meetings, and appointments for executives or teams.
- Communication: Answer phone calls, emails, and other correspondence, responding promptly and directing inquiries as needed.
- Documentation & Record-Keeping: Prepare and proofread documents, reports, and presentations. Maintain files and records in both physical and digital formats.
- Meeting Support: Organize and coordinate meetings, including setting agendas, taking minutes, and tracking follow-up actions.
- Travel & Event Coordination: Make travel arrangements, including booking flights, accommodations, and transportation. Assist with event coordination as necessary.
- Data Entry & Reporting: Enter data into systems and create reports as needed for team leaders or executives.
- General Office Support: Provide support to other departments and personnel, including assisting with projects, administrative tasks, or office events.
Qualifications:
- Education: High school diploma or equivalent (required). Associate’s or Bachelor’s degree in Business Administration or related field (preferred).
- Language: Bahasa Malaysia & English
- Experience: Proven experience as an administrative assistant or in a similar role (1-3 years preferred). Fresh grad are welcomed to apply.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with office management software is a plus.
- Communication Skills: Strong written and verbal communication skills.
- Time Management: Ability to prioritize tasks, manage time efficiently, and meet deadlines.
- Attention to Detail: Strong organizational skills with a focus on accuracy and thoroughness.
Benefits:
- Annual Leave
- Yearly Increment
- EPF & SOCSO
Operating Hours: Monday - Friday (9:00am - 6:00pm)
Job Type: Full-time
Pay: RM1,700.00 - RM2,000.00 per month
Work Location: In person