Job Purpose
Account Executive (Account Payable) is primarily responsible maintaining trade payables ledger and vendor-ledgers entries and providing timely and accurate month end closing. In addition, the responsibility is also extended to coordinating day-today activities related to processing claims received from Project and Procurement Team.
Duties and Responsibilities
General
- Coordinating daily activities with Project and Procurement Team for their claim submission by providing assistance in accounting issues, queries and E-Invoice.
- Assist HOD in providing financial analytical assistance on monthly and yearly closing.
- Reviewing all accounting vouchers, ensuring all information is accurate before transferring the data into the system.
- Coordinating with Legal Team for all legal matters related to Payables
- Liaison with external auditors on trade payables matters
Details
- Processing accounting payables and incoming payments in compliance with financial policies and procedures.
- Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts payables' data.
- Ensure all payments activities are recorded correctly and in a timely manner.
- Ensure adherence to the payments procedures, assisting vendors with invoicing questions and manage or handle any discrepancies with vendors SOA
- Monitor the outstanding obligations and provide aging reports on open items.
- Handle and manage disputes or queries from Project and Procurement Team and vendors efficiently.
- Prepare and update the weekly worksheet for Letter of Demand (LOD) and Reminder received from payables and liaising with Legal team and Project Manager for payment plans.
Details (Account Payables) (Continued)
- Reconciling any discrepancies in invoicing and payments to vendors and liaising with them for justification.
- Work collaboratively with accounts receivables and accounting staff to ensure accuracy in the records.
- Ensure all validated E-Invoice received from vendors have been accepted by procurement team and performing reconciliation on monthly basis.
- Provide on-the-job training to junior members of the team.
- Monitor and prepare any adjustment as and when necessary for all provisions made in the system related to goods received on monthly basis.
- Monitor and prepare any adjustment as and when necessary for all downpayments made to vendors on monthly basis.
- Assist with ad-hoc projects/special projects as assigned and management inquiries.
- Assist as back up for team members when needed.
Qualifications
- Bachelor or Master degree in accounting-related major.
- Minimum 3 year(s) of working experience in the related field is required for this position.
- Experience and possess advance knowledge in SAP system is a plus.
- Proficient knowledge of database and spreadsheet software eg, MS Office
- Detail-oriented, organized, accurate and able to take on ad-hoc tasks from time to time.
- Effective communication skills with good written and spoken in English.
Job Type: Permanent
Pay: RM2,400.00 - RM3,000.00 per month
Benefits:
- Health insurance
- Opportunities for promotion
- Professional development
Schedule:
- Afternoon shift
- Day shift
Work Location: In person